Arrange conference transport in Madrid with chauffeur-driven minibuses, microbuses and coaches. At Alquiler de Microbuses, we provide transfers for groups, companies and agencies, from airport arrivals to journeys between hotels and the event venue.
Tell us your dates, passenger numbers and itinerary. We will prepare a proposal tailored to your transfers, with availability and service conditions set out in the quote.
Request a conference transport quote · Call +34 917 959 302
Transfers for conferences, trade fairs and conventions
A conference may bring together delegates staying at different hotels and arriving at different times. To organise their transport, it helps to define meeting points, passenger groups and departure times for each journey.
- Airport to hotel: group transfers from Madrid-Barajas, specifying the terminal, flight and luggage.
- Hotel to venue: outward and return journeys for conference sessions.
- Station to event: pick-ups for delegates arriving in Madrid by train.
- Business dinners and gatherings: journeys between accommodation, the venue and other locations on the programme.
If your group is flying in, see our Madrid airport transfer service.
Group transport to IFEMA Madrid
When requesting transport to IFEMA, tell us the trade fair or conference name, the planned hall or entrance and the time your group needs to arrive. These details help us plan the journey and agree on a clear meeting point for the return trip.
Access and pick-up areas depend on the venue and event organiser’s instructions. When planning the service, allow time for traffic, passengers getting off the vehicle and entry to the event. Transfers do not include conference tickets or accreditation.
Minibuses and coaches to suit your group
The right vehicle depends on passenger numbers and luggage. Browse our microbus fleet and request the option that suits your event, subject to availability for your dates.
- 7-seater minivan for small delegations.
- 16-seater minibus for teams and smaller groups.
- 25-seater minibus for groups of delegates.
- Coaches with up to 70 seats for larger groups.
Let us know if any passengers have reduced mobility or if you are bringing bulky luggage. This allows us to confirm the appropriate vehicle configuration before you book.
How to arrange conference transport in Madrid
- Send us your programme: dates, venues, hotels and transfer times.
- Describe each group: passengers per journey, luggage and accessibility requirements.
- Review the proposal: check the vehicles, routes, timings and included conditions.
- Confirm your booking: agree on meeting points and provide a contact from the organising team.
If you need several departures between a hotel and the venue, mention this when requesting your quote. Frequency, waiting times and the number of vehicles need to be assessed alongside distances and the event programme.
How much does conference transport cost?
The price depends on the dates, seats required, distance, duration and number of journeys. A return transfer involves different arrangements from keeping a vehicle at your disposal or organising several pick-ups throughout the day.
Request a proposal for your itinerary and check what is included: waiting time, stops, schedules and taxes. Read our terms and conditions of hire before booking.
Frequently asked questions
Is a driver included?
Yes. The service includes a professional driver. Please specify all planned journeys and times when requesting your quote.
Can I request pick-ups at several hotels?
Yes. Include the addresses and passenger numbers for each stop so we can assess the route, duration and vehicles required.
Can transport be arranged over several days?
You can request a proposal covering every day of the conference. Specify each day’s journeys so we can check availability and prepare a quote.
How far in advance should I book?
Request a quote as soon as you know your dates and estimated attendance. Booking ahead is recommended for trade fairs and conferences; reservations are subject to availability and the agreed conditions.
Request a quote for your event
Send us the date, venue, hotels, passenger numbers and timings. If you are still preparing the programme, tell us which details are provisional.
Request a conference transport quote (quote form in Spanish).
You can also call +34 917 959 302 or email info@torresbus.es.